(Application Information)


The Chancellor’s Award for Excellence in Librarianship recognizes consistently superior professional achievement in the field of librarianship.

Award criteria:

Nominees for the award must have demonstrated extraordinary performance in the following areas:

Skills in Librarianship -There must be positive evidence that the candidate performs superbly in fulfilling his or her librarianship duties. Consideration should be given to the candidate's ability to perform this function in a creative and innovative fashion that is of outstanding quality.

Service to the University and to the Profession - In providing librarianship services, the candidate must be generous with personal time and easily accessible. The individual must be flexible and adapt readily to the needs of the library, the institution and the constituents served.

Scholarship and Continuing Professional Growth - The candidate must keep abreast of developments in the field and use relevant contemporary data in relation to that person’s work situation. Evidence in this category should include references to publications, membership and work in professional organizations, attendance at meetings, seminars, etc.

There must be specific, concrete examples of how the nominee fulfills each criterion.


Academic Background - Candidates must hold full-time appointment as a professional librarian and must possess an MLS degree.

Academic Rank - Candidates may hold any academic rank (as defined in the SUNY Board of Trustees policies: individuals having the titles of librarian, associate librarian, senior assistant librarian and assistant librarian).

Length of Service - Candidates must have completed at least three academic years in full-time appointment out of the five years as a professional librarian at the nominating campus immediately prior to the year of nomination.


  • Individuals holding Distinguished Faculty Rank: Distinguished Librarian, Distinguished Professor, Distinguished Service Professor and Distinguished Teaching Professor – may not be nominated for an Excellence Award in any of the categories;

  • Individuals serving as head of the campus library – or of all the libraries for institutions with multiple libraries – are also ineligible for nomination. (However, the head of the library may be eligible for the Excellence in Professional Service Award if this individual satisfies the other selection and eligibility criteria for that award.)

  • Recipients of an Excellence Award may not be nominated for another Excellence Award within a five-year interval;

  • Recipients of an Excellence Award may not be re-nominated for an award in the same category;

  • Individuals holding qualified academic appointments (as defined in SUNY Board of Trustees policies: individuals holding the title of lecturer or titles of academic rank preceded by the designation “visiting” or other similar designations) may not be nominated;

  • The chief campus officer for academic, student, or administrative affairs, or persons serving in these capacities, may not be nominated for an Excellence Award. Therefore, other examples of positions excluded are: the Chancellor, Vice Chancellors, Executive Vice Chancellors, Associate Vice Chancellors, Vice Provosts, Deputy Counsels, Campus Presidents, Campus Provosts, Deputy Provosts, Deputies to the President, Chiefs of Staff, Officers-in-Charge, Vice Presidents and Deans of the College of Ceramics at Alfred University and the New York State Colleges of Agriculture and Life Sciences, of Human Ecology, of Industrial and Labor Relations and of Veterinary Medicine at Cornell University are ineligible for nomination;

  • Individuals should not be nominated in the same season for promotion to Distinguished Faculty rank and an Excellence Award in the same category (e.g., an individual should not be nominated for a Distinguished Teaching Professorship and an Excellence in Teaching award); and

  • Under NO circumstances may candidates apply - or self-nominate - for these awards.

    Number and frequency of awards:

    Not to exceed two/annum. (The number is based upon a ratio of one for every 7000 FTEs.) The College is notified annually by SUNY.

    Selection process:

    Nominating Process: The nomination process/procedure is in two parts: local (MCC) nominations and state level review.


    • Nominations for the award emanate from a broad representation of the campus community including library faculty and staff, other faculty, students, and administrators.

    • Employees may nominate colleagues for this award by submitting a formal nomination letter or memo. It must be printed and signed, then sent to Sandy Warren, Personnel Assistant in Human Resources (Brighton Campus, Building 1, Room 303), by the deadline listed on the main Faculty Senate Chancellors Award Page.

    • Human Resources will notify nominees shortly after the deadline so that the nominee may begin preparing and assembling his/her packet. If they choose to accept the nomination, nominees must submit packets to Sandy Warren by the deadline listed on the main Faculty Senate Chancellors Award Page.

    • The primary selection committee reviews packets and makes its recommendation to the President. The deliberations of the campus committee shall be confidential.

    • The committee forwards to the President no more than the number of nominations allowed.

    • Nominations endorsed by the President are forwarded to the State University of New York in care of the Office of the Provost.


    • Nominations for the awards are reviewed for compliance with the SUNY-wide criteria for selection and eligibility.

    • Failure by a campus to comply with the procedures established for the selection of nominees will result in the disqualification of all nominees from that institution.

    • After review, a report will be sent to the Chancellor in the form of recommendations for award.

    Required documentation:

    Checklist of Packet Materials:

    • Coversheet, available here
    • Personal narrative written by nominee describing how he/she excels in meeting each of the award criteria, including skills in librarianship, service to the university and profession, scholarship and professional growth
    • Up-to-date and moderately detailed vitae
    • Student evaluations (if applicable)
    • Performance appraisals
    • Letters of recommendation (not to exceed 5)
    • Other relevant materials


    Eleven (11) copies and one complete set of signed (in blue ink) originals of the nomination packet should be submitted by the nominee. Originals should not be hole-punched or stapled.


    All nomination materials must be submitted to Melissa Fingar, room 1 - 303, or Sandy Warren, Room 6 – 301 (Human Resources), by no later than 4 p.m. on (deadline date: see main Chancellor's award page).